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PROCESSING OF STORES & SPARES:
- Processing spare parts, deck & engine stores requisitions received from vessels.
- Obtaining and evaluating, in cooperation with the tech superintendent, quotations received.
- Placing purchase orders in accordance with the approval obtained.
- Organizing, coordinating and following up deliveries of the purchasing of spares, equipments, provisions, deck/engine stores, lubricants, gases, paints, chemicals and other products.
- Giving forwarding instructions for spare parts and follow up till received on board.
- Maintaining a record of requisition raised, quotes, purchase orders placed, conformation of delivery from vessels and ensure that the complete loop from requisition to delivery of receipt for spares / stores / services is completed.
-Maintaining communication with vessel with regard to the status of requisitions.
- Once a conformation of receipt of stores / spares / services rendered is been obtained from the vessel, get acknowledgement from the concerned superintendent and forward the same to accounts department for processing payments.
-Coordinating freight forwarding services and company's maintained stockpiles.
- Arranging for all forwarding details and instructing suppliers, Masters and agents with regard to the delivery point and method of delivery.
- Observing any short performances in dealing with suppliers.
- Observing any factors that resulted in failures to supply.
- Observing general comments that may influence the decision whether a supplier is initially approved or results in a loss of that approval.
- Maintaining an up to date copy of approved suppliers.
ARRANGING REPAIRS:
- Arranging of repairs for vessels.
- Maintaining a record of requisition for repairs, orders places, conformation of services rendered to the vessel and ensures that the complete from requisition to repairs on vessel is completed.
- Once a confirmation of receipt of services for repairs rendered has been obtained from the vessel get acknowledgement from the concerned superintendent and forward the same to accounts department for processing payments.
SURVEYS & ISM DOCUMENTATION:
- To maintain filing system (Total 18) as required by the ISM including records of month end reports received from the vessel.
- In consultation with superintendent reminding vessels incase regular reports have not received.
- Maintain record of survey status for respective vessels.
- Update status of certificates for respective vessels raise alert if any certificate is expiring in the next 3 months.
- Maintain record of all correspondence with class, flag and third parties for respective vessels.
- Monthly status of PMS and monitor routine communication from the vessel.
- Maintain records of vessel's budget status.
- Liaising with agents for vessels berthing schedule
REPORTING TO - Technical Superintendent
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\r\n \r\n Mercator Lines Limited is India’s second largest private shipping company with a turnover of more than Rs.2000 crores. The company owns and charters about 28 vessels to transport dry and wet bulk products. The company is growing very rapidly and diversifying into Oil & Gas, Oil Rig Services, Coal Mines, Dredging and other allied businesses. Mercator Lines Limited is listed with BSE and NSE. Our Singapore subsidiary is listed on Singapore stock exchange.\r\n
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